Event Details & Take Aways
Purpose of Event:
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Provide relaxed interaction between school families and staff to foster connections.
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Raise funds through donations and silent auction to offset event costs with any profit going to school needs such as playground equipment and classroom updates.
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Provide school staff and families with a safe family friendly fall entertainment and dinner at no cost.
Personal Contributions to Event:
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Co-lead of planning team, assist in client facing interactions and organization and team member delegation of event planning and production.
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Organized and managed silent auction for virtual and in-person bidding, with in-person display along with online images noting use of QR codes to quickly access each auction item for bidding.
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Supervise, problem resolution, and provide floating assistance where needed day of event.
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Executive Summary and post event analysis reports and presentations.
Lessons Learned from the Experience:
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Good prior planning makes event day run a bit smoother.
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There will always be last minute unexpected issues that need to be resolved such as late catering delivery and clothing malfunctions with entertainment teams.
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Building in extra time allows volunteers and staff to have a much-needed break to recover between set-up and start of event.
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Feedback was not received as desired so need to find additional ways to promote attendee responses.
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